Expense management software for Tunisia
The employee photographs the receipt, the amount fills itself in, the manager approves, and the reimbursement reaches the payslip with no tax or contribution. No more stapled receipts or spreadsheets rebuilt at month end.
What the expense module does for you
The receipt is read for you
A photo or a PDF is enough: merchant, date, amount and VAT are suggested automatically, and the employee corrects what needs correcting. An iPhone photo is converted on the phone before upload. The screen says so before upload: the analysis is done by an external artificial intelligence provider, which does not use the document to train its models.
Caps that speak before submission
Per category, a cap per expense and a monthly cap, and whether a receipt is required. The employee sees the overrun forming while typing, instead of discovering it on rejection.
An approval, then a reimbursement
The manager approves or rejects with a reason; HR marks the expense as reimbursed. Every decision is written to the audit log, with its author and timestamp.
Reimbursed on the payslip, with no tax or contribution
Reimbursed expenses are picked up by that month’s payroll as a non-taxable allowance not subject to contributions. No separate transfer to forget, no double payment.
What is checked at entry
The VAT rate entered is compared with the rates in force in the country: in Tunisia 0, 7, 13 and 19%. A rate that does not exist is flagged before submission, not at the accounting review.
An expense keeps its currency. Levia converts nothing silently: a report does not mix dinars and euros, because an invented exchange rate produces a plausible and wrong total.
Trips and mileage allowance
For a trip in a personal vehicle, the employee enters the kilometres and the amount is calculated at the rate your organisation set. As long as no rate is set, the screen says so and names who can set it, rather than showing an empty amount.
Each expense category carries its analytic code, so your accountant finds expenses by nature with no re-entry.
Bought alone or with payroll
The expense module can be activated on its own, with no obligation to take payroll. Used with Levia payroll, the reimbursement goes straight to the payslip; otherwise, expenses are exported for your provider.
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Frequently asked questions
Is the receipt really read automatically?
Yes, from a photo or a PDF. Merchant, date, amount and VAT are suggested; the employee checks and corrects before submitting. A scanned PDF with no text layer is refused and the screen asks for a photo instead.
Can I set a cap per expense type?
Yes. Each category can carry a cap per expense, a monthly cap per employee and a receipt requirement. The overrun is shown while typing.
Is the reimbursement taxable?
No. Reimbursing business expenses is not salary: it is paid on the payslip with no income tax or social contribution withheld.
Who approves an expense?
The employee’s direct manager approves or rejects, with a mandatory reason on rejection. HR then marks the reimbursement. Nobody approves their own expense.
Do I need the payroll module?
No. Expenses can be activated on their own. With Levia payroll, the reimbursement reaches the payslip; without it, expenses are exported for your provider.
Can I try it before committing?
Yes. Our team sets up your organisation and imports your employees, then you get a 30-day trial with no commitment.
Try it on your own organisation
Migrate from Excel or your current tool during the free trial month, with guidance.